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Transportation Freight & Payment Specialist



Location: Birmingham 

Exemption: Exempt 



Ventura Foods is a leading global manufacturer of branded and custom food products that can be found at national and regional restaurants, hospitals and universities, movie theatres and major retailers in the U.S. and in more than 60 countries. At 15 manufacturing sites across North America, Ventura Foods creates dressings and sauces, mayonnaises, margarines, and oils that help our customers create great-tasting flavors with high-quality ingredients. Those same high-quality ingredients go into our own set of branded products, such as: Marie’s® dressings, LouAna® oils, Dean’s® dips and Gold n’ Soft® spreads. Our company is headquartered in Brea, California with operations across the U.S, Canada, Mexico, the Philippines and Singapore. Regardless of your role, function or location, at Ventura Foods, you'll be part of a supportive team dedicated to helping our customers delight their customers.

Position Summary:

Independently researches and resolves discrepancies in freight with carriers, vendors, and the plants using the TMS an AS400 systems. Works directly with carriers to review and verify correct freight, invoice accuracy, payment history. Uses judgement and authority to approve or deny carrier freight invoices. Audits & ensures rating inputs in the system are accurate and maintained. Plays a key role in developing and modifying AP systems, procedures and policies. 

Major Duties and Responsibilities:

  • Audit freight invoices on a daily basis. Review for accuracy,  identify discrepancies, and approve and pass on to Accounts Payable Department.
  • Communicate daily with carrier representatives to revolve billing / payment issues. Ensure compliance with Transportation Services Agreement payment terms. Resolve discrepancies, short-pays, and aging, etc. Resolution to be maintained within a 48-hour "window" unless exceptions require further investigation. 
  • Resolve and reconcile carrier rating and billing discrepancies that exist within various Ventura systems (TMS, AS400, JDE, etc.). 
  • Act as a liaison between the Transportation Department and various plant and HQ Account payment units, working to resolve expense issues, expense categories, and to determine root cause of persistent problems areas. 
  • Work with transportation management to develop and maintain policies and procedures to ensure accurate and timely payment for freight expense. Assist in the development of an automated freight bill and pay system as directed by management. 
  • Act as a backup for implementing and correcting freight rates in the TMS system. 
  • Research carrier assessorials (detention, no-shows, etc.), and assess validity and proper costs, communicating results to transportation management.
  • Act as gatekeeper for discrepancy reports on  a monthly basis (non-po, deadhead, sales common carrier, etc.).
  • As directed, perform historical cost analysis and administrative duties in support of Transportation Team projects. 

Education and Experience:

  • Five-years of finance, accounting, or transportation audit experience.  A four-year degree in Finance or Accounting is preferred. 

Knowledge and Skills:

  • Experience and knowledge in audit and reconciliation processes and practices.
  • Strong data skills primarily in excel spreadsheets, data mining, and data presentation. An understanding of basic financial/costs analysis techniques, reporting, and principles.
  • Written and verbal communication skills that explain process flows, accounting flows, and audit practices, and to work with plant, accounting, and transportation representatives. 


Ventura Foods is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Nearest Major Market: Birmingham

Job Segment: Logistics, Supply Chain, Accounts Payable, Mid-Range, Supply, Operations, Finance, Technology